Anti-Money Laundering (AML) Policy

Effective Date : 12th December 2022

1. Introduction

Herhel Company Ltd, a registered tourism service provider in Tanzania, is fully committed to the fight against money laundering, terrorist financing, and other forms of illicit financial activities. As part of our ethical and legal obligations, we have developed this Anti-Money Laundering (AML) Policy to ensure compliance with applicable Tanzanian laws and international AML standards. This policy applies to all staff, management, agents, and third-party partners involved in our operations.

2. Policy Objectives

The primary goals of this AML Policy are to:

  • Prevent the use of Herhel Company Ltd’s services (including car rentals, safari tours, and tent hiring) for money laundering or terrorist financing.

  • Establish and maintain robust internal controls and compliance procedures.

  • Comply with all relevant national and international AML laws and regulations.

  • Detect, monitor, and report any suspicious or unusual transactions or activities.

  • Promote awareness among staff and stakeholders about money laundering risks.

3. Customer Due Diligence (CDD)

Herhel Company Ltd will apply appropriate Customer Due Diligence (CDD) procedures to ensure that we understand who we are doing business with. This includes:

  • Collecting and verifying customer identification (ID/passport, contact information, payment methods).

  • For corporate clients, verifying business registration documents and ownership structure.

  • Conducting risk-based assessments of customers and transactions.

  • Carrying out enhanced due diligence for higher-risk clients or transactions (e.g., large cash payments, unusual booking patterns).

  • Performing ongoing monitoring to identify inconsistencies or red flags during the course of service delivery.

4. Record Keeping

We will maintain accurate and secure records in accordance with regulatory requirements, including:

  • Copies of customer identification documents.

  • Booking and payment records.

  • Details of transactions related to car hires, safari tours, accommodation, and other services.

  • Any reports filed for suspicious activities.

All records will be retained for a minimum of five (5) years or as required by law.

5. Monitoring and Reporting of Suspicious Activities

All employees must be vigilant in identifying suspicious behavior or transactions, such as:

  • Reluctance to provide identification.

  • Unusually large or inconsistent payments.

  • Requests for anonymity or secrecy.

  • Complex transactions without clear business or travel purposes.

Suspected money laundering or terrorist financing must be immediately reported to the designated AML Compliance Officer, who will review and, if necessary, report it to the relevant regulatory or law enforcement authorities (e.g., Financial Intelligence Unit – FIU Tanzania).

6. Training and Awareness

All employees and contractors of Herhel Company Ltd will receive mandatory AML training, covering:

  • The principles of money laundering and terrorist financing.

  • How to recognize suspicious activities.

  • Internal reporting procedures.

  • Legal obligations and penalties for non-compliance.

Refresher training will be provided annually or whenever there is a significant update to legislation or company policy.

7. Compliance and Internal Controls

  • A designated AML Compliance Officer will oversee the implementation and enforcement of this policy.

  • Regular internal audits and compliance reviews will be conducted to assess the effectiveness of our AML framework.

  • The policy and associated procedures will be reviewed annually or as needed based on regulatory updates or operational changes.

8. Policy Enforcement and Disciplinary Action

Failure to comply with this AML Policy may result in disciplinary action, including termination of employment or business relationship, and may also involve legal consequences in accordance with Tanzanian law.

9. Conclusion

Herhel Company Ltd is dedicated to conducting business in a transparent, ethical, and lawful manner. We will continue to strengthen our AML program through continuous improvement, staff training, and cooperation with relevant authorities. By implementing this policy, we aim to safeguard our operations and contribute to the global fight against financial crimes.

Contact Information

For any questions or concerns regarding this policy, please contact:
Herhel Company Ltd
📍 NIC LIFE HOUSE, 2nd Floor, Dar es Salaam, Tanzania
📞 +255 717 747 742
📧 Email: info@herhel.co.tz or herhelgroup@gmail.com

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